KY KREC Tenant Move-in Move-out Condition Inspection Report 2008-2024 free printable template
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THIS FORM HAS BEEN APPROVED BY THE KENTUCKY REAL ESTATE COMMISSION TENANT MOVE-IN & MOVE-OUT CONDITION INSPECTION REPORT RESIDENT NAME(S): ADDRESS CITY STATE ZIP PHONE MOVE-IN DATE MOVE-IN DATE INSPECTION
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How to fill out move out report pdf
To fill out a move out report, follow these steps:
01
Take detailed photographs or videos of the property: Start by documenting the condition of every room and area in the property. Capture any damages or issues that need to be addressed.
02
Inspect and document the condition of appliances and fixtures: Check the functionality of appliances like the stove, refrigerator, dishwasher, and any other fixtures present. Note down any damages or malfunctions.
03
Note any repairs needed: Make a list of any repairs that need to be done before handing over the property. This may include things like replacing broken tiles, fixing leaks, or repairing any damages.
04
Assess the cleanliness of the property: Check each room to ensure it is clean and free of any debris or personal belongings. Note any areas that require additional cleaning.
05
Check for missing items: Inspect the property for any missing items that were originally provided, such as furniture, appliances, or fixtures. This will help ensure that everything is accounted for.
06
Complete the move out report form: Use a move out report form provided by the landlord or property management company, if available. Fill in all the necessary information, including your contact details and the date of move out.
07
Attach supporting evidence: Include any photographs, videos, or written notes that you took during the inspection process to support your report.
Who needs a move out report?
A move out report is typically required by both tenants and landlords or property management companies. Tenants use it to document the condition of the property they are vacating, protecting them from any false claims of damages or issues. On the other hand, landlords or property managers use the move out report to assess any damages or repairs needed, and to determine the return of the security deposit.
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Instructions and Help about move inspection report pdf form
The BC residential tendency branch presents an information video on condition inspections in a tenancy there are some important tasks to take care of one of these is a condition inspection condition inspections are done to show the condition of a rental unit and to document any required repairs or damage inspections help protect both the Landlord and Tenant condition inspections are also important because they're tied into the security deposit at the end of the tenancy if the landlord or the tenant do not do the condition inspection correctly they may lose their right to the deposit condition inspections should always be done together by the Landlord and Tenant if either party is unavailable they can appoint someone to attend on their behalf just remember to let the other party know about this before the inspection there are three times during a tenancy when an inspection must be done an inspection is done at the start of the tenancy yet move in a final inspection is done at the end of the tenancy when the tenant is moving out an inspection is also done during a tenancy when the tenant first gets a pet and a move-in inspection was not done remember the inspection should be done before a pet deposit is paid during a tenancy the best practice is that the unit be empty when inspection is done at the start and end of a tenancy after all it's a bit hard to see stains on the carpet if the floor is covered in moving boxes remember to fill up the condition inspection report when conducting the inspection that's your way of documenting the inspection and any damages here's what the form looks like it has a section for each room of a rental unit and subsections for various parts of a room like flooring appliances walls and fixtures sometimes a landlord will rent out a furnished unit additional pages may be added to document the condition of any furnishings provided with the rental it's a good idea to be detailed when documenting the condition of an item and existing damage it's the landlord's job to schedule the inspection, and it's helpful when both the Landlord and Tenant are flexible when arranging a suitable time if the Landlord and Tenant cannot agree to an inspection time the landlord may provide an alternate time using the proper form when doing the inspection the Landlord and Tenant will walk through the rental unit and make notes regarding damage on the inspection report this includes things like scratches on surfaces or stains on the carpet it's a good idea to take photos if possible, but photos alone don't take the place of a properly completed report remember a landlord and tenant must both sign the completed inspection report if a tenant disagrees with the landlord's assessment they are welcome to write their own comments on the inspection report before signing it landlords remember to provide your tenant with a copy of the inspection report each time one is completed a copy of the move-in report must be given to the tenant within seven days...
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What is move out inspection report?
A move out inspection report is a document typically created by a landlord or property manager when a tenant moves out of a rental property. This report details the condition of the property at the time of the tenant's departure and is used to assess any damages or necessary repairs that may need to be deducted from the tenant's security deposit. The report usually includes a thorough inspection of each room, noting any damages, cleanliness issues, or missing items. Both the tenant and landlord typically sign and date the report to acknowledge its accuracy.
Who is required to file move out inspection report?
Generally, landlords or property managers are required to conduct move out inspections and file move out inspection reports. This is done in order to document the condition of the rental property after a tenant has vacated, and to determine any damages or necessary repairs that may be deducted from the tenant's security deposit. However, the specific requirements and regulations may vary based on local laws and rental agreements.
How to fill out move out inspection report?
When filling out a move out inspection report, follow these steps:
1. Start with basic information: Write the date, property address, tenant's name, and your name or the name of the person conducting the inspection.
2. Take detailed notes: Walk through the property and inspect each room carefully. Note any damages, stains, or issues you spot. Be thorough and systematic, checking each area from top to bottom, including walls, ceilings, floors, windows, doors, fixtures, appliances, and any furniture provided by the landlord.
3. Use clear language: Describe each issue or damage in a concise and precise manner. Avoid personal opinions or emotions while documenting the report.
4. Take photographs or videos: It is highly recommended to use visual evidence to support your claims. Take clear pictures or videos of any damages, stains, or issues you identify. Make sure to capture the timestamp as well.
5. Refer to the move-in inspection report: Compare the current condition of the property with the initial move-in inspection report. Note any changes or damages that have occurred during the tenant's occupancy.
6. Be objective and fair: It is vital to maintain objectivity and fairness when filling out the move out inspection report. Note the difference between normal wear and tear and actual damage caused by the tenant.
7. Verify utility and appliance functionality: Test all appliances and utilities (such as lights, HVAC systems, plumbing fixtures, etc.) to ensure they are in working order. Make note of any malfunctioning or broken items.
8. Don't forget the exterior and common areas: If applicable, inspect any exterior areas like a garden, patio, or parking space. Additionally, check for any shared or common areas, such as hallways, staircases, or laundry rooms.
9. Create a checklist or use a pre-made form: Organize your notes and observations into a checklist or a pre-made template, ensuring you cover all aspects of the property. This helps to ensure no area of the property is overlooked during the inspection.
10. Provide documentation: Once the report is complete, provide a copy to the tenant and keep a copy for your records. Make sure both parties sign and date the report to acknowledge its accuracy.
Remember, the move out inspection report plays a crucial role in resolving any disputes or claims related to the security deposit, so it is important to be meticulous and fair during the process.
What is the purpose of move out inspection report?
The purpose of a move out inspection report is to document the condition of a rental property at the time a tenant moves out. It serves as a comparison to the move-in inspection report and helps determine if any damage has occurred during the tenant's occupancy. The report is typically used by the landlord or property manager as a reference to assess any deductions from the tenant's security deposit for repairs, cleaning, or replacements necessary to restore the property to its original condition.
What information must be reported on move out inspection report?
The specific information that must be reported on a move-out inspection report may vary depending on local laws and regulations, as well as the specific requirements of the landlord or property management company. However, some common information that is typically included in a move-out inspection report may include:
1. Identification of the property: The address and unit number of the rental property being inspected should be clearly stated.
2. Date and time of inspection: The exact date and time when the inspection was conducted should be noted.
3. Condition of the property: A comprehensive assessment of the property's overall condition should be provided. This may include checking for any damages, cleanliness issues, or signs of wear and tear.
4. Existing damages: A detailed list of any damages or issues that were present at the time of the move-out inspection should be documented. This can include things like broken appliances, damaged walls or floors, stains, or missing items.
5. Cleanliness and sanitation: The cleanliness of the property should be noted, including any excessive dirt or debris, untidiness, or sanitation issues that need attention.
6. Landlord's or property management's obligations: Any repairs or maintenance work that is the responsibility of the landlord or property management should be stated in the report.
7. Tenant's obligations: The tenant's responsibilities, such as repairing damages caused during the tenancy or removing personal belongings, may also be included in the report.
8. Meter readings: If applicable, the move-out inspection report may include readings from utility meters such as gas, electricity, or water.
9. Photographs or videos: Supporting visual evidence such as photographs or videos can be included to provide a more accurate representation of the property's condition.
10. Signatures: The report should be signed and dated by both the landlord or property manager and the tenant, acknowledging that the information provided is accurate to the best of their knowledge.
It is important for both the landlord and tenant to carefully review and agree upon the move-out inspection report to avoid any disputes regarding the property's condition after the tenant's departure.
What is the penalty for the late filing of move out inspection report?
The penalties for the late filing of a move out inspection report can vary depending on the specific jurisdiction and rental regulations in place. In some cases, there may not be a specific penalty outlined, but it can still have consequences for both the landlord and the tenant.
For landlords, the late filing of a move out inspection report could result in difficulties in claiming security deposits or initiating legal actions. It may also damage their credibility and reputation if the report is required as part of a dispute resolution process.
For tenants, the late filing of a move out inspection report may result in delays in returning their security deposit or disputes regarding deductions made by the landlord. It can also harm their chances of having their side of the story considered if there are any disagreements or issues with the report.
It is always advisable to check the local laws and regulations regarding move out inspections and any associated penalties for late filing to ensure compliance and avoid potential consequences.
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